ACCIDENT / INCIDENT POLICY

This document is intended for circulation to all BS Committee members, Trainers,  Teachers, Officials, Active First Aiders, BS Employees or regular grounds persons  employed, and will be published on the BS Guernsey website and notified of such to  all BS members. 

The purpose of this document is to inform all of the members requirements to use the  BS showground and the actions to adopt in the event of an Accident / Incident in  relation to all BS-Guernsey organised events at the BS showground/or utilising third  party locations. 

The Accident Reporting and Serious Incident Policy must be followed by BS  Guernsey. 

Horses can only be ridden by fully paid-up BS Guernsey members at the grounds,  which includes applied for and completed temporary membership requests for a  one-off requirement or when available at BS competitions. All horses should also be  registered and fully paid-up members of BS Guernsey to be in attendance at the  grounds, unless invites are extended to non-members horses. 

Fully paid-up Pony Club members (rider and pony/horse) are currently permitted to  take part in pony club only organised training and events that are held at the BS  Grounds under the Pony Club insurance and annual hire charge. 

Any other club or organisation hiring the grounds for their purposes, will be assumed  to hold their own Health & Safety policy or adopt this BS Guernsey policy. 

All horses should be ridden with correct protective riding wear including an in-date  standards suitable riding hat with chin strap fastened when mounted. All horses  should be wearing the correct tack when ridden at the grounds. 

All horses or ponies registered with BS must hold third party insurance cover which is  confirmed by the member / owner at the point of annual registration.

Accidents / Incidents 

The definition of accident or incident to be recorded is:  

      1. Injury Accidents/Incidents РA record must be kept of every incident that results in  any injury including minor injuries.  
      2. Fatalities ‚Äď The death of any person during or linked to any BS activity.¬† 3. Vehicle ‚Äď An injury involving a driven or stationary vehicle.¬†¬†
      3. Property Damage ‚Äď Damage to equipment, fixed objects, vehicles or the fabric of¬† buildings.¬†
      4. Injuries to Horses/Ponies ‚Äď Any injury sustained by a horse/pony during BS Guernsey¬† activity.¬†
      5. Third Party Incidents ‚Äď Any damage or injury to a third party involving a BS Guernsey Member.¬†¬†
      6. Injuries to members of the public ‚Äď Any incident where a member of the public is¬† injured through BS Guernsey activities.¬†¬†
      7. Serious near misses ‚Äď A serious incident where someone could have been seriously¬† injured or killed. If in doubt, report the incident.¬†

An incident is any safety related event including near misses, serious safety failures,  etc. An accident is an event where there is an injury, loss or damage. These terms  may be used interchangeably. 

Immediate action following an Accident / Incident. 

      • The local first aid and emergency response procedures must by applied¬† (where required).¬†¬†
      • Any person involved in discovering an accident / incident shall report it to the¬† organising Officials (judges box / trainers / committee members) without¬† delay.¬†¬†
      • An Official to log accident / incident using BS reporting forms/ book as soon¬† as reasonably possible.¬†¬†
      • Where a person is checked by a first aider and/or first aid treatment is not¬† required, a record of the accident / incident should be made in the Accident¬† Book.¬†
      • Where first aid treatment, professional medical treatment or a serious near¬† miss occurs, the BS reporting form should be completed by the BS secretary.¬† Reporting of Follow-up Action Procedures will be required by the Committee.¬†
      • For serious accidents / incidents, a responsible person may be required to undertake an investigation.¬†

First Aid and emergency response procedure 

      1. DANGER – Assess the situation
  • Take in what has happened¬†
  • Do not put yourself at risk¬†
  • Reassure and listen to the casualty¬†
      1. Make the area safe
  • Protect casualty from danger¬†
  • Decide if you need to move casualty¬†
  • Deal with ongoing danger¬†
  • Make good use of bystanders¬†
      1. Assess all casualties and give emergency aid
  • Follow A.B.C. principles¬†
  • Conscious or unconscious¬†
  • Has an open Airway¬†
  • Is not Breathing¬†
  • Has a Circulation – if breathing normally circulation present, if not ¬†breathing normally it is absent¬†
      1. Get help quickly – do not delay summoning help
  • Do you need to go for help¬†
  • Can you use bystanders¬†
  • If using bystanders ensure they are well briefed and return to confirm ¬†the message has been passed on¬†
      1. Debrief
  • Look after yourself¬†
  • Log incident/accident using BS reporting forms or accident book o BS to review for lessons learned and implement changes if appropriate

Defibrillator 

A defibrillator is located at the grounds on the main shed wall ‚Äď it is regularly cleaned¬† and maintained accordingly. There is an emergency number to call to obtain the¬† code. BS Guernsey is not permitted to give out this code to our members. In the¬† event of a suspected cardiac arrest and the requirement to use the defibrillator, calling the defibrillator emergency number, will notify the emergency services of the¬† situation to disperse paramedics immediately. Without this notification the¬† emergency services may not be on their way.¬†

The diagnosis of cardiac arrest is ‘if the victim is unresponsive and breathing is absent ¬†or abnormal’. The defibrillator, if attached, will only indicate a shock be given based ¬†on the rhythm of the heart. Once attached the pads should not be removed even if ¬†the patient recovers, in case of relapse, as the pads need to have good adherence ¬†and usually cannot be used again once removed.¬†

Action following a fall from a horse in warm up or in the arena / at the grounds 

BS Guernsey wishes riders to be able to continue whenever possible. However, a  rider must not remount after a fall if there is any element of doubt as to their fitness by the first aider attending (in the case of a BS organised event or trainer / teacher  with suitable first aid qualifications), irrespective of the wishes of their parents,  guardians, trainer, or the riders themselves. If you are a member using the facilities  on your own, we strongly recommend you do not remount unless you are absolutely  sure there is no injury. 

Any falls, anywhere at an organised BS event, trainer organised sessions, or members  using the BS facilities must either be reported to an official first aider at the event or  advised to a committee member via bsgsyinfo@gmail.com for discussion /  notification in the accident book. It is the members responsibility to inform the  committee of the accident in the event they were at the grounds by themselves. 

If a rider falls from their horse during a class, they must not remount in the arena.  

In certain circumstances or where there is any doubt, further participation may not  be possible following a review by the first aider, or if the first aider / officials  recommend. This may result in no further competition until a medical professional  has passed the member to partake in the event again. 

The warm up area is not always manned by officials or first aiders, therefore it is  appropriate to ensure that there is always one other trainer, rider/friend (over 18 years of age) or guardian in the / or near the warm up area with each member at  any one time. If a fall is witnessed it is imperative to call the help of a first aider to  review the situation, before the rider re-mounts. 

A red wing or red flag will be placed on the warm up jumps ‚Äď red wings or red flags¬† indicate that these should be on your right side when you jump them. With white¬† wings or white flags on your left side when you jump them.

No children (unless on pony and accompanied), prams or dogs should be in the  warm up area at any time. 

Please adhere to the warm up etiquette and rules circulated to all members and  which are signposted in the warm up area. 

Head injury and concussion  

There are strict procedures around the response to concussion. General advice: 

      • Head injuries and concussion can be life changing and fatal. Serious head¬† injuries are usually obvious, but concussion can be very subtle. It may not be¬† immediately apparent but should be taken very seriously.¬†¬†
      • Concussion is difficult to diagnose, and practitioners of all grades must err on¬† the side of caution. Thus, any decision must be respected, and professional¬† medical support is advised to avoid further harm.¬†¬†
      • Once an official or first aiders assessment is risk of concussion or determined¬† concussion, the decision is final and concussion procedures should¬† commence.¬†
      • Ignoring an official‚Äôs advice about concussion breaches the BS Code of¬† Conduct.¬†

A first aider can provide an assessment of whether they believe there is a risk of  concussion. In the event of a suspected concussion: 

      • Any Member involved in an incident that could cause head injury or¬† concussion at a BS activity (for example, a fall from their horse/pony) should¬† be assessed by the first aid provider in attendance (in the case of an event or¬† training session)¬†
      • Dependent on the level of first aid cover, the exact process of diagnosing will¬† vary depending/based on an assessment of whether the Member has¬† suffered:¬†¬†
      1. No head injury/concussion 
      2. Suspected head injury/concussion 
      3. Confirmed head injury/concussion  

Reasonable care should be taken to ensure Members have not sustained a serious  head injury or concussion.  

‚ěĘ Confirmed head injury / concussion or unconsciousness; If a Member is¬† confirmed to have sustained a head injury / concussion or is unconscious¬† following an incident they should be treated as if they are suffering with a¬† confirmed concussion and an ambulance should be called immediately¬†

‚ěĘ Suspected head injury / concussion; If a member is suspected of sustained a¬† head injury / concussion they will not be permitted to partake in another class¬† or ride again at the grounds until cleared by a medical professional. In these¬† cases, a trip to A&E will be required and friends or a parent / guardian should¬† drive the member to the hospital, assuming there are no other evidential¬† injuries not permitting such and thus resulting in an ambulance being¬† required.

‚ěĘ Members will not be permitted to ride by an Official (including a first aider)¬† who believes they may have sustained concussion either at the time of injury¬† or from a previous injury (which may not have been sustained whilst riding).¬† ‚ěĘ Any member at risk of concussion should not be left alone at any time¬†

Returning to riding after concussion 

British Showjumping return to riding after concussion guidelines should be read and  adopted by all members. 

It is anticipated that most members will not be permitted to ride for at least 3 weeks post a suspected or actual concussion occurring (no matter how caused). No  member should therefore ride at the BS Guernsey showground during this period. 

Medical Suspension  

If a BS member has been suspended from taking part in any activity / competition /¬† sport for medical reasons, this suspension must apply to all riding activity at the BS¬† showground until such time as the member is passed fit by a medical professional to¬† take part. Please ensure to keep the BS Committee informed of any medical¬† suspension – it is the Member’s and parent/guardian‚Äôs responsibility to ensure¬† adherence to this rule.¬†

First Aiders 

BS Guernsey does not have St Johns paramedics attending each event, due to the  close proximity of the Princess Elizabeth Hospital and ambulance service. This is  detailed in every risk assessment completed prior to the arranged event. 

Qualified first aiders will be available at each event and advertised prior and during  the event itself. All first aiders must be Emergency First Aid at Work minimum qualified and must complete regular re-training every 3 years. 

All local and visiting trainers must have a first aid qualification and have presented  this to the BS Committee annually to ensure they can train at the showground. 

Decision to Call an Ambulance 

In the event of an accident or incident, if in any doubt, the first aiders, committee or  officials will make the decision to call an ambulance to attend an accident or  incident. If this decision has been made, this cannot be overridden by the friends,  family or the rider themselves. Costs will be borne by the member and St Johns  Ambulance insurance is strongly guaranteed to purchase.

First Aid Kits 

There is a first aid kit available at each event. This will be stored in the relevant  judge’s cabin during every BS organised event. 

When training at the showground please ensure to carry your own first aid kit for use  at other times. 

Management of a Serious Incident 

The possibility of a serious incident should also be considered.  

Management of a Serious Incident explains the procedure which should be followed  when a serious injury or fatality occurs to a rider and/or horse/pony.  

Rider: An official must call the emergency department on 999. Do not  attempt to move the individual but keep them warm and comfortable where  possible. Ensure privacy where possible. 

Horse: An official must call Isabelle Vets on 723863 for emergency call out.  Keep the horse comfortable where possible but do not risk personal injury. In  the event of distressing circumstances, officials should ensure that a screen is  put up around the area in question. All officials should familiarise themselves  with where the screens are located. 

In the event of a serious incident cancelling the rest of the event will be considered.

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